Regardless of how carefully we balance our home and work life, there will be times when one or the other requires more time than usual. During these times it’s easy to feel overwhelmed because we are out of our usual rhythm. Overwhelm steals our peace of mind and makes us hyper-sensitive to any little inconvenience. That’s no way to live. Try these techniques to resolve your overwhelm issues and get them under control.
A brain dump is just making a list of all the things that keep going around in your head that you need to do. Just write them down, even if they aren’t that important. The goal is to get them on the page so you can prioritize your time. Don’t worry about organizing them now. Just jot them down when they pop up. When finished go back and prioritize by numbering each task.
After you have your priorities, go through and note any of these tasks that can be put on the back burner or just marked off the list entirely. Next, go through and see if you can delegate any. Write their name next to the task. Your spouse and children can help with some items while you might need to outsource others so you know they’ll get done. In just these two steps, you’ve whittled your list way down. At this point, your list is going to be pretty messy. Rewrite it, including your to-do’s on one page and the tasks you will ask someone else to complete on another. Make sure you don't forget to delegate them though.
Go back to your list and decide how long each task will take to complete. Then add at least half an hour to each as most tasks take longer than we expect. Allowing extra time for each one should make it easier to get through your list each day without a lot of rushing and stress.
Big Rocks, Small Rocks
Open up your calendar and schedule in the “big rocks” for the week. These are the essential things that you must get done that week and also tasks that will take longer and so are spread out over several days. Once those are in place on your calendar, go back to your list and write in the various “small rocks” in the spots available. These “small rocks” are tasks that aren’t so vital that you accomplish this week. Or, ones that will only take a short amount of time to complete. You should also include at least one-time slot for downtime, so you are sure to have a break.